JOB DESCRIPTION
Gallery manager and Office Assistant
Hours: 9:30-6:30 pm (1 hour lunch); also evenings for events, and Saturdays during exhibition periods
$20-24,000 annually
General Description:
The gallery manager and office assistant works with a highly qualified and enthusiastic team of staff and Board members. Responsibilities include: managing the gallery; organizing and overseeing the volunteer and intern program to ensure adequate volunteer, gallery, and reception support; providing administrative support to the executive director including organizing Board meetings and communications with the board of directors; providing administrative support to all departments, in particular to support membership, organizing openings and events, and press communications. The position is supported by volunteers when available.
Qualifications:
Experience:
Experience in the following areas is required:
- Office procedures including filing systems, databases, and events management
Knowledge of the following desired:
Abilities:
This position requires the following skills:
- Must be a self-starter, detail oriented, and able to multi-task.
Responsibilities:
GALLERY MANAGEMENT:
1. The position is responsible for opening and closing the gallery, and overseeing the experience of general audiences, and different groups visiting the gallery.
2. Foster relationships with local schools and volunteer resource centers to ensure consistent interest in the volunteer and internship program.
3. Solicit and place interns and volunteers for all departments and events.
4. Supervise and train interns and volunteers to gallery sit, coordinate opening receptions and other events, answer telephones, and perform departmental and basic administrative support.
5. Maintain volunteer database and files.
6. Coordinate intern gatherings and gallery tours.
7. Set-up and organization of events including openings for exhibitions and events, special tours with groups, membership, and other special events which range from brunches, to cultivation events, and salon dinners.
8. Ensure clean and safe presentation of exhibition space, supplying appropriate gallery and institutional signage.
9. Keep front desk and entrance clean and well organized.
10. Sell catalogs and memberships, and maintain catalog inventory and stock.
11. Track daily attendance and produce quarterly and yearly attendance reports.
12. Report any technical or gallery safety problems to the Assistant Director.
Office Administration:
1. Order office supplies and postage, retrieve messages off the answering machine, sort incoming and process outgoing mail daily, and maintain office procedures manual.
2. Ensure the timely answering of the telephone with background knowledge of all possible inquiries.
3. Take phone reservations for evening programs, and sell advance tickets as needed.
4. Set up and attend full board meetings. Take minutes and distribute with other important board information on a timely basis.
5. Keep board meeting files, binders, meeting calendars, and address lists current and well organized.
6. Maintain and update all board of director files, database, address list, and other important board documents.
7. Provide administrative assistance to the Executive Director, including fielding phone calls, creating correspondence, editing correspondence and scheduling meetings.
8. Provide general support to staff in other departments, including membership, grants, mailings, and events.
9. Support Assistant Director in development, providing reliable support in all areas, including correspondences and tracking of membership, special event planning, Board giving, coordinating grant applications, and generating correspondence.
10. Oversee distribution of press releases, PSAs, listings, and press kits to print, digital, and broadcast media.
11. Oversee collection, clipping, and filing of reviews of all presenting and exhibiting programs.
12. Coordinate volunteer and staff distribution and posting of announcements.
13. Oversee all data entry and management of Langton’s mailing and email lists. Ensure the timely and accurate updating of information. Train and support gallery coordinator and volunteers in data entry.
14. Undertake other related duties as required.
Responsible to: Executive Director
Reports to: Assistant Director
Supervises: Interns and volunteers
SKELETONS IN THE CUPBOARD Lia Anna Hennig opening reception 7th of July, 7-10pm also open by appointment -- peles empire 1137-2 S.Cochran Ave. 90019 Los Angeles California |
We had a brunch at TART on Saturday for a few people from the documentary film world interested in Oliver Farley's work. For them this was another layer in Oliver's story and one which resonated in a very special way.
Currently between shows, we hung his huge watercolor and ink pieces on the walls in the main space and I have to say it looked pretty spectacular. It is always an interesting challenge for me to install work that isn't time-based.
What I love about Oliver's work is that there is nowhere to hide - he is the work. I'll leave it at that for now! you will be seeing more of him at TART.
It was a very laid-back experience this brunch thing, people just made themselves at home and got on with it. It's something that I've noticed happens when visitors come to TART. One thing that did strike me though was how few mimosas were consumed, mind you it didn't stop me, Neil and Oliver!
Well on that cheery note, I am going to sign off but I will be back tomorrow and for the rest of this week with more TART Talks, Anne.
